From meeting recording to searchable notes
You hit record on the standup so nobody had to take minutes, and now the decisions are buried in forty minutes of audio. Scrubbing back and forth to find who committed to what is slower than the meeting was. A written transcript fixes that: you can search for a project name, a deadline, or the word 'action' and land on the exact sentence, then paste the relevant lines straight into your notes doc or ticket.
FastScribe works from uploaded files only. If your meeting was recorded in Zoom, Meet, or Teams, download the recording to your computer first, then upload that file here. We cannot pull from a meeting link or a connected account, and we do not join or capture live calls.
Speaker labels, and where they hold up
FastScribe splits the transcript by voice and labels each one Speaker 1, Speaker 2 and so on, in the order they first speak. You rename them to real names once on the transcript page, and the names carry into TXT, SRT, VTT and DOCX. The software separates voices; it cannot know that Speaker 2 is your head of sales, so that step is yours.
How well it holds up depends on the recording, not the software. A five-person standup captured on one laptop in the middle of a table is the hard case: people with similar voices can merge into one label, and a quick 'yeah' dropped into someone else's sentence often gets absorbed into theirs. A meeting where everyone dials in on their own microphone comes out much cleaner. Timestamps in the SRT and VTT exports let you jump back to the exact moment whenever you need to confirm who made a commitment before writing it into the minutes.
Choosing an export format for meeting notes
Plain TXT is the right choice for most meetings: it pastes cleanly into a wiki page, a shared doc, or a follow-up email listing action items. Choose SRT or VTT if the recording is a video and you want timed captions, or simply because you want timestamps to navigate a long discussion.
If you circulate formal minutes, a Pro account adds DOCX export, along with batch uploads for clearing a backlog of recordings, a priority queue, and history kept forever so last quarter's decisions stay retrievable.
Frequently asked questions
My team meeting ran longer than ten minutes. Can I still transcribe it?
Yes. The free first file is capped at ten minutes, but a free account raises that to thirty minutes and one hundred megabytes. Pro at twelve dollars a month handles files up to two gigabytes and five hours, which covers even a long planning session.
Will the transcript show who said what in the meeting?
Yes. FastScribe separates the voices and labels them Speaker 1, Speaker 2 and so on, and you rename them to real names on the transcript page. It works out the voices from the sound, so it cannot supply the names itself. Expect to check the fast back-and-forth passages, which is where every automated labeller is weakest.
Can you transcribe directly from our Zoom or Google Meet link?
No, FastScribe only accepts files you upload. Download the meeting recording from your conferencing tool to your computer first, then drop that file into the upload box.
What happens to the meeting recording after transcription?
The audio or video file is deleted from our servers the moment your transcript is ready. Only the text is kept, so you can come back later to search it or export it again.